AP SPECIALIST

Trick or Treat Studios is committed to preserving and elevating the nostalgia of classic Halloween, horror, and pop culture by crafting premium, fan-inspired products worth collecting. We started with a commitment to bringing back the look and feel from the Golden Age of costume making; an era when high quality and classic designs ruled the industry. Our team is comprised of FX industry professionals, unique artists and mask making legends. We are a fun and uniquely different industry that is busy year-round. Please check out our website to see if we are a good fit for you at www.trickortreatstudios.com.

Reporting to the Director of Finance, the Accounts Payable Specialist is responsible for the full-cycle accounts payable process, including preparing and processing invoices for payment, maintaining expense records, reconciling vendor accounts, and producing applicable reports. The ideal candidate will demonstrate a high level of initiative, accuracy, and strong organizational skills.

This position works primarily onsite at our corporate headquarters in Santa Cruz, CA, but remote candidates whose skills and experience strongly align with the position may be considered.

RESPONSIBILITIES:

Accurately process all incoming bills, expense reimbursements, customer refunds, and vendor payments (via check, ACH, or wire) in collaboration with external accounting partners or independently

Review AP aging, identify proposed AP payments, and schedule payments as approved by the Director of Finance

Oversee vendor onboarding, including W-9 collection, ACH setup, 1099 tracking, annual vendor file review, and updates to the Vendor Access Log

Own the 1099 process, including preparation, review, and issuance

Reconcile factory invoices, including complex prepayment structures

Follow up with team members and vendors to ensure timely payments while maintaining positive relationships

Assist with month-end and year-end close activities, including reconciliations and journal entries

Maintain company files in accordance with document retention policies

Contribute to team initiatives and take ownership of assigned projects

QUALIFICATIONS:

Certificate, AA, or Bachelor’s degree in Accounting (or relevant work experience with increasing responsibilities)

Minimum 4+ years of progressive accounts payable or general ledger accounting experience

Experience in a manufacturing or inventory-driven environment with knowledge of 3-way match processes

Proficiency with accounting software (QuickBooks) and spreadsheets (Excel or Google Sheets)

Detail-oriented, organized, and able to work independently in a fast-paced environment

Strong verbal and written communication skills

Ability to manage multiple priorities with initiative and project ownership

Physical requirements: ability to sit for up to 3 hours at a time, bend/reach, and occasionally lift up to 20 lbs; must have adequate vision (corrective lenses acceptable) to view computer screens

Trick or Treat Studios provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

COMPENSATION:

$28.00 - $31.00 per hour

The compensation listed here is provided in good faith as a general description of the salary range for the position posted. The compensation offered to the successful candidate depends on location, skills, experience, education, and other objective job-related factors.