ART DEPARTMENT ADMINISTRATIVE ASSISTANT

Trick or Treat Studios was started with a commitment to bringing back the look and feel from the Golden Age of costume making; an era when high quality and classic designs ruled the industry. We are now trick or treating into over a decade of producing some of the best masks, costumes, props, and collectibles on the market!  Our team is comprised of FX industry professionals, unique artists and mask making legends.   

We are a fun and uniquely different industry that is busy year-round. Please check out our website to see if we are a good fit for you at www.trickortreatstudios.com.  

 

Reporting to the Art Department Manager, the Administrative Assistant is responsible for handling general office tasks and maintaining production calendars for the Art team. This is a full-time non-exempt position based out of our Creative Office in Northborough, MA. The ideal candidate will have outstanding interpersonal skills, and the ability to record and organize large quantities of information from multiple sources.  

 

RESPONSIBILITIES: 

  • Create and maintain production calendars and workflows for Creative team 
  • Provide administrative and organization support for the Art department & MA Office 
  • Track development of products during their lifecycle from license to shelf  
  • Ensure timely responses to factory emails (Summary of email communications needed to be addressed) 
  • Notify Art Department Manager and Art Director of upcoming deadlines and other milestones  
  • Keep Documentation of all artist project lists 
  • Manage product samples sent from factory and maintain digital and physical archive 
  • Communicate relevant product development updates with other departments 
  • Maintains Product Information, i.e. SKU, Names, Descriptions, Studio, and Artist info 
  • Under the direction of the Art Department Manager, monitor and record project costs 
  • Assist Art Department Manager in creating PowerPoint presentations for Sales team and/or licensors that highlight new and existing products 
  • Takes notes for all Product Dev Meetings and sends recap 
  • Assist with Travel Planning, and booking for Art Department 
  • Track and Document Expenses for Art Department 
  • Ordering and Maintaining Supplies 
  • Contribute to team effort by accomplishing related tasks as needed 

 

QUALIFICATIONS: 

  • 2+ years experience working in administration or similar field 
  • Proficiency in MS Office Suite including Excel and PowerPoint 
  • Must be detail-oriented, organized and possess strong follow-up skills 
  • Strong written and verbal communication skills 
  • Ability to collaborate with team members and as well as work independently 
  • Ability to work well under pressure and deliver results in a fast-paced environment 
  • Knowledge of commercial manufacturing processes a plus 
  • Ability to bend and/or reach or sit for up to 3 hours at a time 
  • Ability to occasionally lift/and or move up to 20 lbs 
  • Must have adequate vision (with corrective lenses if needed) to clearly view computer screen 

 

Trick or Treat Studios provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

 

COMPENSATION: 

$20 to $24 per hour 

The compensation listed here is provided in good faith as a general description of the salary range for the position posted. The compensation offered to the successful candidate depends on location, skills, experience, education, and other objective job-related factors.